| Summary |
The National Clinical Guidelines for Stroke (2004) recommend that the documentation in stroke units must be evaluated for the purpose of clinical governance and quality improvement. Regular auditing is considered to be an integral part of maintaining quality healthcare records as it improves the standard of record keeping (An Bord Altranais, 2002). Furthermore, auditing healthcare records forms an essential element of the Quality Assurance process as the quality of the records maintained by the multidisciplinary team is a reflection of the quality of the care provided to patients. The hospitals self-assessment on the Standards of Accreditation recognised that the development of integrated care plans was a necessary area for improvement in order to enhance the integration of care in the hospital and reduce duplication. This sentiment has also been echoed by the Joint Commission for Accreditation of Healthcare Organisations who emphasised the increased need for integrated care delivery by multidisciplinary teams.
Brunt and Glifford (1999) and Edwards (2003) consider integrated documentation to be essential in the co-ordination of care, as individual disciplines making entries in their own forms in their own work areas and rarely referring to one another’s documentation results in poor co-ordination of care. Integrated documentation is considered by Atwal and Caldwell (2002) to be a key strategy for achieving integrated care and reducing the isolation of professionals. Nolan and Nolan (1998) state that team working seems to improve when there is detailed care planning or shared documentation. An Bord Altranais (2001) recommend that all healthcare staff should be encouraged to read each others entries in the record as this facilitates good communication between healthcare staff.
Integrated documentation is also considered to be more patient focused as their progress is evident, there is reduced duplication and it is time and cost efficient (Krause et al, 1996). Other benefits of integrated documentation are improved working relations between departments and the elimination of the need to repeatedly ask the same questions of patients, this in turn increases patient and staff satisfaction (Oxtoby, 2004).
There are however some limitations of using integrated documentation. Long term complex patients tend to develop very bulky charts leading to a difficulty in perusing pertinent information. Having to rely on other disciplines to collect information about a patient was also recognised as a potential problem for team members (Brunt and Glifford, 1999). Warlow et al (2001) acknowledged that difficulties arose when several team members wished to use the patient record at the same time. A further disadvantage was that different departments did not have access to patient records when away from the unit.
Prior to the introduction of multidisciplinary documentation in The Stroke Unit, patient records were kept in numerous places within the hospital. This resulted in documentation by each discipline being very costly, cumbersome and time consuming with very little information sharing. To address this problem, the team in the Stroke Unit introduced multidisciplinary documentation in October 2004. The disciplines involved were Physiotherapy, Speech and Language Therapy, Occupational Therapy, Social Work, Nursing and Clinical Psychology. The medical records were not incorporated due to several logistical reasons at the time of implementation.
The teams overall goal was to develop an effective, efficient, user-friendly documentation system that reflected a patient focused and collaborative process of care. In order to assess whether or not this goal was achieved, an audit on the integrated documentation was conducted.
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